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6067- Document Control Specialist- Ingleside,TX


Document Controller- InTX_6067
Contract Opportunity 
Ingleside, TX * Local Candidates Only* 

Client is seeking an experienced Document Controller/Specialist in Ingleside, TX. The primary function of the Document Controller/Specialist is the quality of Document Control products and services to project teams and compliance with project excellence.

Key Responsibilities:
  • This role will be accountable for the implementation of existing document control specifications
  • This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories)
  • This role will be accountable for the reliability, irretrievability and traceability of the project data
  • Process incoming and outgoing correspondence in a timely manner
  • Assist with the maintenance of the COMPANY distribution matrix
  • Assist with the document management system administration
  • Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
  • Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices
  • Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable
  • Providing back-up document control support as needed on other projects
  • Conduct training sessions for project personnel and 3rd parties on the use of ckuebt tools and processes
  • Manage security using client tools to control access to information
  • Conduct security reviews for SharePoint and DMS to keep in compliance
  • Serve as an SME to participate in process development and improvement across various functions and entities
  • Provide input into the development of project information management specifications
  • Document and maintain workflows and processes in use on the project
  • Conduct User Acceptance Testing for applications and provide feedback to developers for design and/or configuration changes
  • Support Concurrent Engineering process
  • Support project closeout activities such as dispositioning, archiving and transitioning documents to Operations
  • Assemble Manufacturing Record Books (MRBs) and equipment vendor data books
  • Generate discrepancy and closeout reports for the engineering function to resolve with third parties
  • Provide status tracking and expediting of all internal document reviews in accordance of contract requirements
  • Provide level 1 support for troubleshooting standard MS Office applications and Document Management Systems (Adobe, MS office, SharePoint and eDMS)
  • Participates in standard business and technical information technology solution implementations, upgrades, enhancements, and conversions

Key Qualifications:
  • 5+ years direct experience working in a technical or engineering environment
  • 3+ years of Information Management/Document Control experience on Major Capital Projects
  • Thorough understanding of document control best practices and procedures
  • Intermediate to expert proficiency in MS Word, Outlook, Excel 2007, SharePoint and eDMS
  • Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries
  • Experience with, and comprehension of, transmittals and correspondence management
  • Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team
  • Experience with processing and assembling vendor data (documents and data books)
  • Presentation and training experience preferred
  • Ability to use appropriate tools to analyze, identify, and resolve business and/or technical problems
  • Experience with User Acceptance Testing
  • Local candidates preferred, but open to candidates from Texas. (**travel/relocation expenses will not be covered)

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