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5167 - Business Support Administrative Assistant - Houston, TX


Business Support Administrative Assistant                                       

Houston, TX 77002 (locals only)

Contract Opportunity

This role provides general administrative support to one of client’s business units. This position requires a resourceful administrative professional who is dependable, flexible, and self-motivated. The successful candidate must have the ability to effectively manage a diverse workload with accuracy, under minimal supervision. Successful candidate must also have strong interpersonal skills, the ability to work effectively with a diverse workforce, and excellent /creative problem-solving skills. Candidate must be a team player, willing to take on additional tasks and responsibilities. Excellent attention to detail and follow-up is essential.

Key Responsibilities include but are not limited to:

  • Provide general administrative support to management staff and PRC personnel

  • Maintain calendars, organization charts and distribution lists

  • Oversee logistics for meetings (including preparing/sending meeting invitations, scheduling conference rooms, ordering catering, etc.)

  • Initiate and coordinate travel arrangements (including air, ground, hotel, passport/visa application preparation) for respective client group)

  • Capture meeting notes for team meetings

  • Assist with expense account reconciliations,

  • Document creation/preparation (MS Word, Excel, Access etc.)

  • Assist with ad-hoc special events

  • Office supply inventory management

  • Assist other team members as necessary

  • Assist with coverage of Executive Assistant's desk

Key Required Qualifications:

  • Minimum of 5 years previous administrative support experience required

  • Must be able to handle all activities described with a high level of initiative, confidentiality, and independence. Take initiative, anticipate issues, prioritize and meet deadlines.

  • Experience with scheduling international travel required – coordinate travel, itineraries for multiple resources

  • Strong proficiency in MS Office Suite required -- Word, PowerPoint, Outlook, One Drive, and One Note

  • Knowledge of FB Workspace

  • Basic SharePoint Experience required

  • Strong proficiency in Excel, Access needed

  • Bachelor’s Degree preferred

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