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5099 - Administrative Assistant - Mountain View, CA


Administrative Assistant

Mountain View, CA  94043

Contract Opportunity (locals only)


Key Responsibilities:

  • Ability to maintain confidentiality.
  • Maintain and manage two executives’ calendars, travel and meetings:  
  • Coordinate cross functional and global meetings and domestic/international travel arrangements.
  • Responsible for all meeting logistics including room reservations, AV, catering, etc.
  • Answer phones and refer questions to appropriate personnel.
  • Maintain SharePoint sites and other technology resources where relevant information is stored.
  • Assist in the formatting and structural creation and clean-up of documents and presentations.
  • Participate in Executive meetings and leadership meetings and take minutes and notes, recording actions for distribution.
  • Assist Executive in other key meetings, such as company programs, project initiatives, etc.
  • Interface with other supporting cross functional teams within H.R. and business organizations to answer questions and help resolve issues in support of the team responsibilities.
  • Provide exceptional customer service to internal and external customers while building strong business relationships
  • Collaborate with team members on “ad hoc” projects.

Key Qualifications:

  • Bachelor Degree preferred
  • A minimum of 5 years’ experience with 3+ years of Executive/Senior Management support with a global enterprise corporation.
  • Experience in communicating and interacting with executive level personnel.
  • Project management experience including tracking and reporting skills in a dynamic fast paced environment.
  • Experience managing confidential and private information with discretion, judgement and diplomacy.
  • Experience working with and scheduling Executive presentations, meetings, conferences, global travel arrangements, calendar management, organizing timely submission of key reports and presentations for executive meetings.
  • Proven experienced working with Excel, PowerPoint, Word, Outlook, Web conferencing, Concur and other systems.
  • Familiarity with Enterprise software such as Oracle, Salesforce, Workday, and similar.
  • Excellent written and oral communication skills.
  • Excellent analytical, organizational, and project management skills.
  • Strong interpersonal skills and ability to work independently.
  • Ability to exercise initiative and good judgment in ambiguous situations.
  • Makes constructive use of feedback from others.  Seeks out answers and resources.
  • Detailed-oriented, organized approach to performing and reviewing work.  Collaborative and proactive team player.  Self-directed.
  • Excellent project management skills.   
  • Commitment to continuous learning, flexibility, quality commitment and good relationships. 
  •  Ability to work in a fast-paced environment, manage competing priorities and adhere to tight deadlines.    
  • Ability to adapt quickly and problem solve.  
  • Ability to build strong relationships across all functional areas through excellent communications, delivery of exceptional results and support.
  • Results oriented with an ability to manage a project, “roll-up the sleeves” in order to accomplish all necessary tasks that may be required.  Has the ability to make positive use of feedback.

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