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5085 - Project Coordinator - San Ramon, CA


Project Coordinator

San Ramon, CA 94583

Contract Opportunity

Project Coordinator to support their Finance Business Unit. The Project Coordinator will support and work with high level executives to help with the Finance LEAP project in San Ramon, CA. The manager is seeking an energetic individual with advanced program administrative skills, along with proficient experience in SharePoint, Excel and PowerPoint.


The main function of a Project Coordinator / Program Administrator is to provide high-level administrative and program support by anticipating needs of managers, enabling and planning communication events, developing and executing global meetings and events by using collaboration tools such as video conference, web ex, recording meetings, distributing meeting pre-reads and post- meeting agreements and materials. Job will also include handling information requests and performing document management functions. Some duties include ordering equipment, or event materials and other duties as assigned.

Key Responsibilities:

  • Partnering with multiple managers to organize and coordinate events and other meetings, including all logistics and collaboration tools for global meetings.
  • Basic knowledge of business and management principles involved in strategic planning, resource allocation, and production methods. ;
  • Managing two Managers engagement needs
  • Perform general office duties such as ordering supplies, maintaining collaboration access sites, and performing basic bookkeeping work.
  • Prepare reports, emails, and other documents.
  • File and retrieve corporate documents, records, and reports.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Prepare agendas and make arrangements for project and other meetings.
  • Onboarding/offboarding
  • Provide reporting support for operational metrics

Key Required Qualifications:

  • High School diploma or GED; Associated Degree preferred
  • 5+ years’ Program Administrator experience required – experience supporting Enterprise Programs/ PMO
  • Microsoft Office Suite experience required: Proficient Excel skills- All basic functions
  • SharePoint Administration Skills: Can manager site accesses, create simple libraries and lists
  • Proficient PowerPoint skills: Create slides with graphs, diagrams, pictures, text
  • Strong verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage one’s time.
  • Ability to keep information organized and confidential.

Preferred Qualifications:

  • Very Proficient Excel skills: VLOOKUP, Pivot Tables and Graphing ability
  • Advanced SharePoint skills: Can create a custom SharePoint Form
  • Can use more advanced SharePoint features such as Column Lookups and ‘Send To’ without explanation
  • Associate Degree
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